Oral Presentation Details

STEP 1: PRESENTATION RECORDING

CIMVHR Virtual Forum 2021 planning committee members will set up a schedule to record all oral presentations. These recording dates will take place between September 8, 2021, and September 24, 2021. Please see below recording dates according to the stream you are presenting in.

Note: We will block 30 minutes to record your 15 minute MAX presentation. Please be ready to record and make sure your PowerPoint is finalized. We will not be able to make edits post-recording.

Stream Recording Dates
Serving Military

October 7, 2021

September 9 & 10
Veteran

October 14, 2021

September 10, 13 & 14
Family/Serving Military

October 21, 2021

September 14, 15 & 16
Public Safety Personnel/Veteran

October 28, 2021

September 17 & 20

All presentations will be recorded in a program called WebinarJam. Below is a sample of where the camera will be placed during the recording. Make sure you do not have images or wording in that area.

Sample Layout: positional reference for building your presentation.

STEP 2: PROFILE COMPLETION

We encourage all presenters to log in to the CIMVHR Virtual Forum platform before the Kickoff Event on September 30, 2021. Please complete your profile with your academic information. It will be linked to your presentation in the platform agenda, which all attendees will see. You will have the ability to add information so attendees can reach out and ask questions about your presentation or your area of research.

STEP 3: RUN-THROUGH & EVENT DAY

A run-through and tech check will take place on the dates outlined below. During this time be at the location where you will be on the day of your presentation. We will check your lighting, microphone, and do a quick run-through of the agenda with the moderator of your session. A calendar invite will be sent to you once the stream you will be presenting in has been identified.

SESSION DATE STREAM TIME
Serving Military Friday, October 1 A 12:30PM-1:30PM ET
B 2:00PM-3:00PM ET
Veteran Tuesday, October 12 A 12:30PM-1:30PM ET
B 2:00PM-3:00PM ET
Family/Serving Military Tuesday, October 19 A 12:30PM-1:30PM ET
C 2:00PM-3:00PM ET
Public Safety Personnel/Veteran Tuesday, October 26 A 12:30PM-1:30PM ET
C 2:00PM-3:00PM ET

 Before the day of the event, you will be sent a link to the Zoom room for presenters only. We ask that you log in to the Zoom room 30 minutes before the beginning of the event – 9:30 AM ET. We will do a final technical check with our producer during this time.

When the event goes live, we will ask all presenters to mute their microphones. The moderator will introduce you, and then your recorded presentation will appear. Following your presentation, please turn on your microphone and camera for your 5 minutes of Q&A. You will be live on camera with the moderator to answer questions.

Please do not have the Forum platform live stream open while you are in the Zoom room, as it will be delayed by 30 seconds. We want to ensure there is no feedback and you are focused on the Zoom room for timing.

Following your question period, you are welcome to leave Zoom, join the live stream, and answer any additional questions attendees may have in the chat room.